Guidelines for Signing Off on Vehicle Titles

This article provides essential information regarding the proper procedures for signing off on vehicle titles, particularly in relation to lienholders and dealership names.

Using the Bob Smith BMW Stamp

You are permitted to use the Bob Smith BMW stamp when signing off on title line 2. However, it is crucial that the name of the lienholder matches exactly with what is documented. This practice ensures that all necessary details are accurately recorded for a smooth lien release process.

Correct Listing on RS Form

When filling out the RS form, specifically section 262, you should list it as Bob Smith Mini. It is important not to use variations such as Bob Smith BMW or Bob Smith BMW-MINI, since these represent separate dealerships. Adhering to this guideline will prevent any potential confusion during processing.

Lienholder Name Consistency

If your title was released under a different name, such as Bob Smith Buick, you can still sign off using Bob Smith BMW. The correct lienholder’s name will be printed clearly on the back of the title document. This consistency helps maintain clarity throughout transactions.

The Importance of Signing Off Correctly

Please note:

• If only "Bob Smith" appears as the lienholder instead of "Bob Smith BMW," it remains advisable to proceed with signing off on the title.
• The Reg 256 section F can provide clarification that both names refer to one entity, ensuring no misunderstandings arise from discrepancies in naming conventions.

Your Cooperation Matters!

Your understanding and adherence to these guidelines are greatly appreciated. Following these steps contributes significantly towards maintaining accurate records and facilitating efficient processes within our dealership network. Thank you for your cooperation!