Guide to Amending a Report of Sale (R/S) After Fees Have Been Posted

The electronic Amendment tool is unavailable once fees have been posted due to DMV procedures. However, you can still manually amend the R/S with your corrections, ensuring that necessary changes are made even after fee processing.

Understanding Fee Posting Restrictions

If you cannot post fees on the application because there is an RDF (post fees) associated with the record, it indicates that fee posting occurred prior to your Date of Sale. To properly handle this transaction, it must be sent either to SPU or the Field Office for processing. This situation often arises when transactions were completed in 2023 by a previous owner.

Manual Amendments: Step-by-Step

If more than 20 or 30 days have passed since posting fees—depending on whether it's for a new or used vehicle—you will need to take manual steps:

1. Cross Out Incorrect Information: On the existing R/S, cross out any incorrect details.
2. Initial Changes: Initial next to each correction made.
3. Add a Statement of Facts: Attach a statement explaining what was changed and why.

Coping with Co-Buyers and New Bank Scenarios

If you're working with a co-buyer and dealing with multiple sales involving a new bank scenario, create an additional report of sale for subsequent transactions. Ensure this second R/S reflects the current date and is marked as a rollback when processed alongside the original R/S. Include both reports along with full documentation regarding ownership transfer (e.g., REG 262 forms).

Difficulties in Amending Post Fees

You may wonder about amended post fees related to your new car lease; contact the DMV or refer to relevant dealership documentation for specific information regarding any potential changes in fees resulting from amending an R/S from lease status to purchase status.

No Online Amendments Allowed After Fee Posting

Please note that once fees are posted for over 20 or 30 days—as applicable—you cannot amend online anymore. Follow manual amendment instructions as detailed above by crossing out incorrect data and providing explanations through attached statements.

If you