Important Information Regarding REG156 Application Signatures

The REG156 application is a crucial document that requires specific signing protocols. This article outlines the necessary steps and considerations for ensuring proper signature compliance.

Signature Requirements

It is essential to note that the REG156 application cannot be signed by a Power of Attorney (POA). The customer must personally sign the application to validate it. This requirement ensures that all information provided in the application accurately reflects the customer's intentions and consent.

Addressing Distance Challenges

If you encounter distance-related challenges preventing the customer from signing the REG156 application in person, there are alternative solutions available:

• Mailing Option: You may consider mailing the application directly to the customer. Ensure that they understand they need to sign it before returning it.
• Email Instructions: Provide clear instructions on how to fill out and return the signed form via mail or any other method you choose.

Best Practices for Mailing Applications

1. Select Secure Packaging: Use secure packaging methods when sending documents through mail to prevent loss or damage during transit.
2. Add Tracking Options: Consider using tracked mailing services so both parties can monitor its progress until delivery is confirmed.
3. Create Copies: Before sending, make copies of all documents sent for your records. This will help if any issues arise during processing.

Troubleshooting Common Issues

If there are delays or complications with obtaining signatures, here are some tips:

• Acknowledge Delays: Understand that postal services may have varying delivery times; plan accordingly!
• Pursue Alternatives Early On: If possible, discuss alternatives with customers early in case additional time is needed for them to review and sign documentation.