Handling Vehicle Renewal Notices When the Vehicle is Out of State

If your vehicle is currently not in the country, it’s important to manage renewal notices effectively. This guide outlines the steps you need to take to ensure that your vehicle's registration remains compliant.

Step 1: Prepare a Statement of Facts

The first step in handling renewal notices for an out-of-state vehicle is to prepare a Statement of Facts. This document should clearly explain the status of your vehicle and why it cannot be renewed in person.

Step 2: Gather Supporting Documentation

You will need to include supporting documentation with your statement. Here are some examples:

• Proof of Sale: Include any documents indicating when and how the vehicle was sold or left the state.
• Travel Documentation: If applicable, provide evidence showing that the vehicle has been taken out of state (e.g., shipping receipts).
• Status Confirmation: Any other relevant documents that confirm where your vehicle currently resides.

Step 3: Submit Your Documents

Your completed statement and all supporting documents should be sent either to:

• The SPECIAL PROCESSING UNIT (SPU)
• Your local DVM field office

Step 4: Keep Copies for Your Records

This step is crucial! Always make sure you keep copies of everything you submit. Having these records can protect you from future issues related to registration or compliance.

Additonal Tips:

• If you're unsure about what specific information needs to be included, contact your local DMV office for guidance.
• Avoid delays by submitting all required documentation as soon as possible after receiving a renewal notice.

This process may seem daunting at first, but following these steps will help ensure that managing your out-of-state vehicle's renewal notices goes smoothly. Stay organized and proactive!